Client Privacy Notice

Creative Artists Agency, LLC
Client Privacy Notice

This privacy notice (“Notice”) describes to our valued clients the U.S. privacy policies (“Policy”) of Creative Artists Agency, LLC and CAA Sports LLC (“CAA, “us” or “we”) .  
Who is Covered by this Privacy Notice?
As a leading talent and sports agency, our clients are some of the most successful entertainment and sports professionals.  We have long served our clients in a manner that respects their desire for discretion and confidentiality.  This Notice is intended to summarize our data handling practices, and applies to both current and former clients who are individuals residing in the United States.  The Policy does not apply to those clients residing outside the U.S., or to partnerships, corporations, trusts or other clients and entities that are not individuals.

This Notice summarizes our business practices regarding your privacy; how we collect and share personal information about you; and how you can limit our sharing or certain uses by others of this information. We may amend our Policy at any time, and will provide notice of changes to our Policy.

We Respect Your Privacy
We appreciate that, in engaging us, you provide us with your personal and financial information. We understand your concerns about how we handle that information.  We continue to follow our long-standing commitment to treat that information with care.  Doing so is an important part of how we conduct our business.
What Personal Information Do We Have and Share About You?
In performing services for you, we regularly receive, process and maintain certain personal information about you.  All such information is referred to as “your information” in this notice.  This information may include: 
•    Information provided by you, including information from documents and other forms we receive from you or while performing services for you;
•    Information about your professional activities related to transactions with us or our affiliates; and
•    Information about your professional activities related to transactions with nonaffiliated third parties.
For example, we obtain information, such as your name, address, email address, telephone/fax numbers, bank account numbers, and other information from documents you submit to us.

How do We Protect Your Information?
We maintain physical, electronic and procedural safeguards intended to protect your information and information about you from unauthorized access, alteration and destruction.  Threats to information are ever-evolving, so no safeguard is perfect.  We also rely on you to help us identify threats to your information. So, if you notice any suspicious activity, or become a victim of identity theft or fraud, please alert us as soon as possible.

With Whom Do We Share Your Personal Information?
CAA needs to share your personal information to provide services to you.  The ways we may share your information include: 
•    We may disclose your information in connection with activities we undertake for you, such as in our efforts to procure engagements or employment, to process payments in connection with your professional activities, to respond to legal process, or to perform other services on your behalf that you have asked us to perform.
•    We may share your information with our affiliates (entities related to us through common ownership), so they may offer services to you and help us serve you better.
•    We may share your information with non-affiliated service providers such as attorneys, banks, administrators, and custodians, to facilitate your professional activities, enable them to perform services on our behalf, or as otherwise permitted or required by law. 

If you prefer that we limit our sharing of your information to our affiliates or others for the purpose of offering you services, please email us privacy@caa.com

How this Privacy Policy Relates to Your Agency or Representation Agreement
This notice is designed to help you better understand how we treat personal information we may have about you, and is intended to incorporate the terms of our representation agreement we may have with you.  Where terms of this notice differ from those contained in your representation agreement, the terms of your agreement will control our use of any information you choose to provide or give us access to.  

How to Contact Us About Privacy Matters

If you have any questions regarding this privacy policy or would like to contact us for any reason concerning our privacy practices, please email us at PRIVACY@CAA.COM.
Geographic Limits
This privacy notice applies to all clients who are natural persons residing in the United States. 

CCPA Client Privacy Policy for California Residents 

Last Updated: December 20, 2019


The following disclosures are made pursuant to the California Consumer Privacy Act of 2018 (“CCPA”) These disclosures supplement any privacy notices CAA previously or contemporaneously provided to you.  The below chart reflects the categories of personal information we have collected from California consumers over the past twelve months, the categories of sources from which the information was collected, the business or commercial purpose for which the information was collected, and the categories of third parties with whom we shared that information.

1.    Categories of Personal Information Collected
Personal identifiers including name, alias, signature, address, phone number, email address, social security number, driver’s license or other state identification card number, passport number, or any other personal identifier.    

(a)    Sources of Collection
You. Any other individual you have authorized to provide us with your personal information. Publications. Databases. Third parties.    

(b) Business/Commercial Purpose for Collection

To effectively represent clients and match them with booking opportunities. 
To communicate with you.
To perform services requested by our clients or necessary for our representation of our clients.
To prevent, detect, and investigate fraud or other security incidents.
    
(c) Categories of Third Parties Receiving Personal Information 

Casting directors. Client attorneys. Client managers. Client payroll companies. Guilds. Players unions.
Commercial partners.  Online databases. Production companies. Public relations firms. Studios. Governing bodies. Technology services. Trade publications. Any other third party as directed by our client or their representative.

2.    Categories of Personal Information Collected
Physical characteristics or description including age, race, color, height, weight, gender, gender identity, or gender expression.
    
(a)    Sources of Collection
You. Any other individual you have authorized to provide us with your personal information.
Publications. Databases. Third parties.

(b)    Business/Commercial Purpose for Collection
To effectively represent clients and match them with booking opportunities.
To perform services requested by our clients or necessary for our representation of our clients.    

(c) Categories of Third Parties Receiving Personal Information
Casting directors. Client attorneys. Client managers. Online databases. Production companies.
Public relations firms. Commercial partners. Players unions. Governing bodies. Studios.
Any other third party as directed by our client or their representative.


3.    Categories of Personal Information Collected
Other personal information such as your ancestry, national origin, marital status, parental status, sexual orientation, military status, or veteran status.     

(a)    Sources of Collection
You. Any other individual you have authorized to provide us with your personal information.
Publications. Online databases. Third parties.

(b)    Business/Commercial Purpose for Collection
To effectively represent clients and match them with booking opportunities.
To perform services requested by our clients or necessary for our representation of our clients.
    
(c)    Categories of Third Parties Receiving Personal Information
Casting directors. Client attorneys. Client managers. Players unions. Governing bodies. Online databases. Production companies. Public relations firms. Any other third party as directed by our client or their representative.

4.    Categories of Personal Information Collected
Financial information including bank account number, credit card number, debit card number, or other financial information.
    
(a)    Sources of Collection
You. Any other individual you have authorized to provide us with your personal information.

(b)    Business/Commercial Purpose for Collection
To perform services requested by our clients or necessary for our representation of our clients.

(c)    Categories of Third Parties Receiving Personal Information
Production companies. Client payroll companies. Client managers. Public relations firms.
Client attorneys. Commercial Partners. Studios. Governing bodies. Any third party as directed by our client or their representative.

5.    Categories of Personal Information Collected
Education and employment information including your citizenship, educational background, current and prior employment, performance evaluations, and results of criminal background checks.
    
(a)    Sources of Collection
You. Any other individual you have authorized to provide us with your personal information.
Online databases. Publications. Third parties.
    
(b)    Business/Commercial Purpose for Collection
To effectively represent clients and match them with booking opportunities.
To perform services requested by our clients or necessary for our representation of our clients.
To comply with legal requirements.    

(c)    Categories of Third Parties Receiving Personal Information
Casting directors. Client attorneys. Client managers. Client payroll companies. Guilds. Players unions. Governing bodies. Online databases. Production companies. Public relations firms. Studios. Technology services. Trade publications. Any third party as directed by our client or their representative.

6.    Categories of Personal Information Collected
Insurance information including policy and coverage information for health or other personal insurance.    

(a)    Sources of Collection
You. Any other individual you have authorized to provide us with your personal information.

(b)    Business/Commercial Purpose for Collection
To perform services requested by our clients or necessary for our representation of our clients.
To comply with legal requirements.

(c)    Categories of Third Parties Receiving Personal Information
Client attorneys. Client managers. Production companies. Public relations firms. Studios. Players Unions. Governing bodies. Any third party as directed by our client or their representative.

7.    Categories of Personal Information Collected
Medical information including medical conditions, physical disability, mental disability, pregnancy or childbirth, or genetic information.
    
(a)    Sources of Collection
You. Any other individual you have authorized to provide us with your personal information.

(b)    Business/Commercial Purpose for Collection
To perform services requested by our clients or necessary for our representation of our clients.

(c)    Categories of Third Parties Receiving Personal Information
Players unions. Governing bodies. Any third party as directed by our client or their representative.


8.    Categories of Personal Information Collected
Internet and other network activity information including online identifiers such as your IP address or device identifier, browsing history, search history, and information about your  interactions with websites, applications, or advertisements.    

(a)    Sources of Collection
You. Devices and platforms you use to access our website.

(b)    Business/Commercial Purpose for Collection
To assess aggregate visitor volume and interest and improve website performance and functionality.
To prevent, detect, and investigate fraud or other security incidents.    

(c)    Categories of Third Parties Receiving Personal Information

Website analytics providers.

9.    Categories of Personal Information Collected
Photographs, video recordings, or audio recordings.
    
(a)    Sources of Collection
You. Any other individual you have authorized to provide us with your personal information.
Online publications or databases. Third parties.    

(b)    Business/Commercial Purpose for Collection
To effectively represent clients and match them with booking opportunities.
To perform other services requested by our clients or necessary for our representation of our clients.
To prevent, detect, and investigate fraud or other security incidents.    

(c)    Categories of Third Parties Receiving Personal Information
Casting directors. Client attorneys. Client managers. Client payroll companies. Guilds. Players unions. Commercial partners. Governing bodies. Online databases. Production companies. Public relations firms. Studios. Technology and security services. Trade publications. Any third party as directed by our client or their representative.


In the past twelve months, we have disclosed personal information to third parties for business or commercial purposes. The categories of personal information we have disclosed to third parties for business or commercial purposes are:

•    Personal identifiers including name, alias, signature, address, phone number, email address, social security number, driver’s license or other state identification card number, passport number, or any other personal identifier.
•    Physical characteristics or description including age, race, color, height, weight, gender, gender identity, or gender expression.
•    Other personal information such as your ancestry, national origin, marital status, parental status, sexual orientation, military status, or veteran status. 
•    Financial information including bank account number, credit card number, debit card number, or other financial information.
•    Education and employment information including your citizenship, educational background, current and prior employment, performance evaluations, and results of criminal background checks.
•    Insurance information including policy and coverage information for health or other personal insurance.
•    Medical information including medical conditions, physical disability, mental disability, pregnancy or childbirth, or genetic information.
•    Internet and other network activity information including online identifiers such as your IP address or device identifier, browsing history, and information about your  interactions with websites, applications, or advertisements.
•    Photographs, video recordings, or audio recordings.

In the past twelve months, we have not sold personal information to third parties and we will not sell your personal information to third parties. 

Right to Know

California residents have the right to request that we disclose the categories and specific pieces of personal information we collected, used, disclosed, and sold during the past twelve months, the categories of sources from which their personal information was collected, our business or commercial purposes for collecting their personal information, and the categories of third parties with whom we shared their personal information. You can submit a request https://ccpa.caa.com or by calling (844) 919-1366 or by emailing privacy@caa.com. We will verify your identity and residency in order to process your request. The personal information that we use to verify your identity and residency will not be used for any other purpose.

Right to Delete

California residents have the right to request deletion of the personal information we have collected from them. You can submit a deletion request https://ccpa.caa.com or by calling (844) 919-1366 or by emailing privacy@caa.com. We will verify your identity and residency in order to process your request. The personal information that we use to verify your identity and residency will not be used for any other purpose.

We do not discriminate against California residents who exercise their CCPA privacy rights.

If you have questions about this privacy policy, contact us at privacy@caa.com